Summary:

Under the direction of the Executive Director of Sponsored Programs & Research (OSPR), the Associate Director of Sponsored Programs (Post-Award), supports faculty and staff in postaward grant activities, such as managing budget, compliance and reporting timelines through the lifecycle of the grant or contracts, and acts as the liaison between faculty and different units (HR, Business Office, Facilities) to set up grant-related activities and contracts. The Associate Director will also collaborate with faculty on budgets and financials for grant submissions to ensure successful post-award operations, and as needed, may serve as key personnel on sponsored programs.

Responsibilities:

Primary

• Coordinates with principal investigators (PIs) and Project Directors (PDs) to ensure compliance with grant guidelines and internal DYU policies.
• May serve as an interim PD or similar role during grant staff transitions.
• Monitors end dates for grants and tracks PI/PD effort and spend-down.
• Manages budgets, reporting, and compliance timelines through the lifecycle of the grant or contract including data collection, input, and responsive revisions.
• Assists PIs/PDs in preparation and efficient submission of annual or semiannual progress reports and no-cost extensions, including budget preparation, collection of other support documents, bio sketches, etc.
• Review grant invoices and collaborate closely with the Business Office to facilitate approvals and on-time payments.
• Keeps organized electronic files of post-award documents, updates grant expenditures in Instrumentl on a monthly basis and serves as lead administrator for Instrumentl (grants management system).

Secondary

• Provides support to faculty and staff in their pre- and post-award needs, including interpreting and applying sponsor and university guidelines and acting as liaison with external partners.
• Manages relationships with external grant-writing and strategy consultancies.
• Supports research activities and initiatives.
• Performs other duties as assigned by the Executive Director.

Qualifications:

Education: 

• Bachelor’s degree required; preference for degrees in business administration, public administration, accounting, or related fields.

Experience:

• At least 2 years of experience in one or a combination of the following: research administration, grant writing, business operations, financial management, accounts payable, or related roles.

Skills & Abilities:

• Excellent project management skills with the ability to manage multiple deadlines.
• Exceptional communication skills with the ability to work collaboratively across disciplines.
• Strong attention to detail and highly organized.
• Familiarity with CRMs and project management tools
• Ability to maintain confidentiality in handling sensitive information.

Preferred Qualifications: 

• Master’s degree in a relevant field.
• Demonstrated experience in post-award financial management and compliance.
• Strong analytical and problem-solving skills with a focus on process improvement.
• Experience with grants management systems and financial reporting.

Work Remotely - No

Work Location: Buffalo, NY

Job Type: Full-Time, Non-Exempt

Pay: $55,000 - $58,000 Annually

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

About D'Youville University: 

Shaping the Future of Education at D'Youville University

D’Youville University, a nationally ranked private university in Buffalo, New York, is transforming lives through a unique blend of academics and holistic development. Committed to promoting a health mind, body, and spirit, D’Youville empowers individuals to realize their potential, thrive in their careers, and make meaningful contributions to society.

 A Dynamic and Purpose-Driven Community

Located on Buffalo’s vibrant West Side, just blocks from a bustling downtown, D’Youville University is deeply embedded in an energetic, diverse urban landscape. Under the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education.

A Place for Growth and Innovation

D’Youville University offers education across health sciences and business, with a range of degree levels, advanced certificates, accelerated paths, and community-engaged learning experiences. Our dedication to preparing students for successful careers is showcased in our national ranking for social mobility making us the top private university in the City of Buffalo.  

Why Work with Us?

As a D’Youville University Saint, you’ll be joining a collaborative, innovation-driven community committed to academic excellence, social responsibility, and transformative growth. When you join our team, you’ll have the opportunity to contribute to a university making a real difference—for our students, our community, and our world. Explore the possibilities at dyu.edu.

All job offers are contingent upon legal authorization to work in New York State as determined by the NYS Department of Labor.